The daily juggle
Another client.
Another portal.
Reset a password. Find the right form. Upload the invoice again. Your team was hired to host, not navigate a maze of systems.
Different logins. Different rules.
10x Faster.
Quotes. Approvals. Invoices. Payment tracking. One shared workflow for hotels and event venues, with a branded portal your clients can call their own.
No credit card required · Keep your existing PMS
IT STARTS WITH AN ENQUIRY“Let’s get the details sorted.”
Your venueQUOTE / QT-1042Leadership
CLIENTLeadership
retreat.
APPROVED
Meeting spaceR 12,000
Catering · 80 guestsR 24,000
Agreed. Approved.
Ready to move forward.
Ready to move forward.
Quote Approval Invoice
AND ENDS WITH CLARITYPayment confirmed.Everyone’s on the same page.
One connected journey. Illustrative preview.
Less chasing starts here
Built around the way hospitality does business.
01Enquiry02Quote03Approval04Invoice05Payment
Less admin. More hospitality.
Your clients have their systems.
You deserve yours.
One client uses Coupa. Another, SAP Ariba. The next, Oracle. For hotel and event venue teams, that means more logins, unfamiliar processes and time spent figuring out what happens next.
Another client.
Your way forward
Your venue.
Your client portal.
Give clients a simple, branded space to review quotes, approve changes and find their invoices. A familiar experience, from the first enquiry.
Your venue · Client portal
QuotesApprovalsInvoices
Keep business moving
From invoice to paid.
Without the guesswork.
Keep approved amounts, documents and payment status together. Your team and your client can see what’s done and what still needs attention.
Invoice Payment
See how it works Accord gives you a shared workflow with your clients. Any required submissions in their procurement systems still apply.
The opportunity in your inboxIllustrative example
JD
Corporate events team
Annual leadership retreat · 80 guests
“Could you send a quote for our team retreat? We’re ready to confirm a venue.”
Waiting for a response
“Thanks, we’ve booked elsewhere.”
The cost never appears on your spreadsheet.
Small extras.
Real revenue.
Extra coffees. Another projector. Delivered, but never added to the invoice.
Event finished.
Invoice waiting.
A missing approval holds things up. Your team is left chasing an update.
The hidden cost of manual workflows
You see the admin.
You don’t see the
bookings you lose.
While your team resets a password, rebuilds a quote or searches for an approval, a client is still waiting. And another venue is making it easier to say yes.
Respond while the opportunity is warm.
Build and share a professional quote in one workflow.
Make the next step obvious.
Let clients review quotes and approve changes in their portal.
Keep the full value of the booking in view.
Carry approved extras into the invoice and track payment status.
Move your next enquiry forward Start with the free plan
02 / The Accord way
One enquiry.
Everything connected.
See the actual workspace behind the workflow. From the first request to payment confirmation, each step has a place.
Start with the details. Keep them together.
Follow the activity around each request. See when a quote is created in response to an RFP, with the record right there in the feed.
From request to response, the story stays connected.
03 / Made for the details
A great event has a lot of moving parts.
Your admin shouldn’t.
01 — QUOTE BUILDERMake your first
Make your first
impression count.
Professional, branded proposals with your spaces, packages, taxes and service charges in the right place.
Space Package Extra
YOUR VENUEA proposal worth opening.
Full-day conference package80 guests
Space + catering + equipment
“Can we add
one more thing?”
Capture the change. Get it approved. Keep it on the invoice.
Additional projector
+ R 1,500 Approved by clientIllustrative add-onThe “yes” is in writing.
Every version, change and sign-off stays connected. Give finance a record they can follow.
Quote updated Version 02 Client approved Decision recorded Audit trail
04 — PAYMENT VISIBILITYLess “any update?”
Less “any update?”
More knowing where you stand.
Invoice progress, payment reminders and supporting documents. A clearer handoff from your team to theirs.
Invoice sent In review Payment confirmation
04 / Better, on both sides
Two sides of the table.
One place to move forward.
Your clients shouldn’t need another email to find an invoice. Your team shouldn’t need another spreadsheet to know what’s approved.
A shared workspace brings both sides together, with a clear view of the same event.
A WORKFLOW YOUR TEAM CAN FOLLOW
Less chasing. More knowing what’s next.
See the activity behind your quotes and invoices. Keep the latest decisions close to the work.
- Activity tied to requests and invoices
- Approvals kept with their documents
- A clearer handoff to finance
05 / Your working day, in focus
Less searching.
More seeing the whole picture.
Bring your quotes, client activity and invoices into view. Know what needs attention before another follow-up lands.
Take a guided tourAccord / Your workspace Product preview
Quotes & approvals Client workspace Invoice & payment status
06 / Start small. Move forward.
Less admin is good business.
Choose your next step.
Start with a real client and a real quote. Build momentum with the plan that fits the way your team works.
YOUR FIRST STEPFree
See the difference for yourself.
R0/month
No credit card required
Start freeGet started with:
- 1 team member
- 3 active client connections
- 3 quotes + 3 invoices / month
- Basic quote builder
- Client portal access
BUILD MOMENTUMStarter
Make every first response count.
R949/month
Billed monthly · prices in ZAR
Choose StarterEverything in Free, plus:
- 3 team members
- 10 active client connections
- 20 quotes & invoices / month
- Digital approvals & sign-offs
- 3 branded templates
FOR QUOTE-TO-PAYMENT TEAMSGrowth
Connect the quote to the payment.
R1 699/month
Billed monthly · prices in ZAR
Choose GrowthEverything in Starter, plus:
- 5 team members
- 25 active client connections
- 75 quotes & invoices / month
- Invoice payment flow tracking
- Email payment reminders
- Revenue analytics & reporting
Need more room to grow?
Compare all plansProfessional starts at R3,499/month. Custom Enterprise plans are available for hotel groups.
BETTER TOGETHER
Your clients join for free.
A simpler workflow on both sides.
A little more clarity
Good questions.
Clear answers.
Want to see how Accord fits your operation?
Let’s walk through itNo. Accord is an enquiry-to-payment workspace for hotel and event venue teams. It brings quotes, client approvals, invoices and payment tracking together. Keep your PMS for room inventory, reservations, check-ins and day-to-day property operations.
Clients can access quotes, review and approve changes, find invoices and supporting documents, and follow payment status. Your team and your client work from a shared record instead of searching separate email threads.
Accord gives your team and your clients a shared hospitality workflow. Any submissions your client requires in their procurement system still apply. The logos shown identify those systems; they do not imply a native integration or partnership.
Yes. The free venue plan includes one team member, three active client connections, three quotes and three invoices per month, a basic quote builder and client portal access. Paid plans add capacity and capabilities. Organisations can join for free.
Less friction. All the way through.
From “please quote”
to “payment confirmed.”
Give your team a better way to get there.
ENQUIRYPAYMENT