For hotels, event venues & hospitality groups

You run a
world-class venue.
Your sales tools
should match.

Move from admin firefighting to predictable revenue. Help your team respond first, close faster and collect sooner, without adding headcount.

Paid plans from R949/month. Free tier available.
Your enquiry-to-payment workflow, alongside your existing PMS.
Quote_v4_FINAL_updated.docxRetired.
THE GRAND PLAZAAccord Quote / #1024

A proposal worth saying yes to

An evening.
An impression.

Grand Ballroom
R18,000
Plated dinner · 120 guests
R54,000
VAT · 15%
R10,800
Total
R82,800
Branded. Calculated. Ready to send.
PAYMENT STATUSDeposit received.The next step is already clearer.
Example proposal and payment status · Illustrative workflow

We’ve seen the chaos. We built the cure.

Your team should be selling,
not stitching spreadsheets.

High-performing venues win on speed and confidence. But manual workflows slow response times, delay approvals and leak revenue in the background.

Accord turns those weak points into an advantage: faster quotes, clearer approvals and cleaner settlement from one shared workflow.

This is a systems issue,
not a people issue.

And it compounds every week. Put your own numbers into the calculator to see how much work is passing through that process.

The real cost calculator

How much business moves through your manual workflow?

The administrative black hole

Three problems.
One connected fix.

The hidden margin killers, and the operating model that removes the friction.

01

The Quote Bottleneck

THE REALITY

Your best sales rep is also rebuilding documents. A complex quote can mean 30–45 minutes in Word: checking prices, fixing tables and exporting another PDF. While they format, the client is still waiting.

WITH ACCORD

Select spaces and packages from your pre-loaded inventory. Tax and commissions calculate automatically. Send a branded, interactive proposal to the client’s portal, with a workflow built to turn a 45-minute task into a two-minute one.

THE SAME JOB. A BETTER WAY.
BEFORE / THE DOCUMENT CHASE

Open Word

Rebuild the pricing

Fix the formatting

Export. Attach. Resend.

Too much busywork.
WITH ACCORD

Choose spaces & packages

Calculate tax & commission

Apply your branding

Share one live proposal

Ready for a decision.
Quote preparation · Illustrative workflow
02

The Approval Void

THE REALITY

You sent the proposal on Monday. It’s Thursday. Has the client seen it? Did it go to spam? You send a follow-up, then another. The quote sits unsigned while the opportunity is at risk.

WITH ACCORD

Clients review the quote in their branded portal. See when they open it, keep digital approvals and signatures with the proposal, and get notified when a decision is made. The next action becomes clear.

NO MORE “JUST FOLLOWING UP”

The decision has a timeline.

  1. Created & sentMonday · 14:30
  2. Viewed by clientMonday · 16:02
  3. Approved & signedTuesday · 14:02
Example quote activity · Illustrative workflow
03

The Revenue You Never Captured

THE REALITY

The organiser asks for 50 extra coffees. Someone writes it on a napkin. By checkout, it’s forgotten. Those small extras add up, and the work your team delivered never reaches the invoice.

WITH ACCORD

Add the coffee service to the event from your tablet. Send it to the client for approval. Once agreed, the extra stays connected to the final invoice, so the value of the work is captured while the detail is still fresh.

SMALL REQUEST. REAL REVENUE.
ADD TO EVENT

Coffee service

50 guests × R45

R2,250
Client approved
On the final invoice.Connected to the client’s approval.
Capturing an approved extra · Illustrative workflow

Payments & compliance

Trading name ≠ legal name?
Clear it up before payment.

Your sign says “The Grand Plaza”. Your bank account says “Hospitality Holdings (Pty) Ltd.” The client is ready to pay, but finance needs proof that the two belong together.

Now you’re emailing bank confirmations and CIPC documents. The event is over. The payment is still waiting.

Accord handles the link at onboarding.

We verify the connection between your brand name, legal entity and bank account. Clients can access proof of banking from your profile, giving finance the supporting information before a missing document becomes a delay.

See the verification workflow
GP
Grand PlazaVerified venue profile

ONE VENUE. THE COMPLETE PICTURE.

Trading nameGrand Plaza
Legal entityHospitality Holdings (Pty) Ltd.
Bank detailsVerified
CIPC registrationVerified
Proof of bankingAvailable from the venue profile
Example venue verification profile · Illustrative workflow

Built for real hospitality teams

Your sales team sells.
Accord handles the busywork.

Give your team tools that match their talent, from the first proposal to the last payment update.

01

Real-time inventory

Check the availability of spaces and packages before preparing a quote. Keep the sales conversation grounded in what you can offer.

02

Dynamic pricing

Set pricing rules for peak seasons, early birds and weekends, and apply them to the quote.

03

Approval workflows

Quotes above R50k need a GM’s sign-off? Keep the approval in the workflow, with the right decision-maker involved.

04

Automated follow-ups

Keep outstanding quotes moving with follow-up reminders, instead of rebuilding the same “just checking in” email.

05

Branded everything

Your logo. Your colours. Your terms. A consistent experience across proposals and the client portal.

06

Mobile-ready

Create quotes, approve changes and check your pipeline from your phone, wherever the working day takes you.

Feature availability and capacity vary by plan. Compare plans →

Better on both sides

When your clients join Accord,
everyone wins.

Accord is free for your clients. An easier client experience means clearer decisions, fewer back-and-forth loops and a stronger foundation for repeat business.

See the client-side experience

Give the next enquiry a better start

Your next quote could take
2 minutes instead of 45.

Run a tighter operation, close more confidently and protect every billable detail from quote to payment.

Start free, no card requiredBook a demo

Free tier available · No card required · Guided onboarding